Executive Assistant Job - Kelowna

Company Name:		client of Everest Recruitment Solutions Inc.
Website:		EverestRecruitment.com
Preferred Start Date:		As soon as possible
Job Salary:		Competitive salary plus benefits
Job Location:		Kelowna, BC
Job Type:		Executive Assistant job
Job Category:		Administration Jobs

 

This position is on hold and is closed for applications - thank you for your interest.

Key Interactions:

Internal: All employees, Senior Manager, Senior Executives

External: Vendors and service providers

Responsibilities:

• Manages the VP's calendar including scheduling of appointments and meetings.
• Arranges travel for Leadership Team.
• Completes budget worksheets as directed for submission to Finance. Distributes monthly financial statements to VP and Directors.
• Prepares expense claims forms for Leadership Team for approval.
• Schedules and coordinates Leadership Team meetings as well as other meetings, including facility and venue booking, catering and takes and distributes meeting minutes.
• Assists with onboarding of new staff by ensuring supplies, hardware and office space is set up for new employees.
• Coordinates the ordering of office supplies, computer/communications products and office furniture.
• Prepare confidential correspondence and/or reports.
• Coordinates the writing of several publications and documents. Reviews drafts and assists with editing of documents to ensure a high quality written product.
• All other related administrative duties.

Requirements:

• Minimum 5 years experience in a senior administrative role.
• Post secondary degree preferred.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality, utilize judgement and work with minimal supervision.
• Strong knowledge of MS Office applications, including Word, Excel, Outlook, PowerPoint, Visio.
• Experience with an ERP system considered an asset.
• Excellent organizational and planning skills and the ability to juggle multiple priorities.
• Independent, self-motivated, able to take the initiative to liaise with other departments and/or external sources.
• Excellent customer service focus, with an ability to work collaboratively with others.

Please send a resume and a cover letter indicating a ballpark salary range you'd be looking for, by clicking on the Apply Now button.

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