Executive Assistant Job - Kelowna BC

Company Name:		Kelowna Flightcraft
Website:		flightcraft.ca
Preferred Start Date:		ASAP
Job Salary:		Competitive
Job Location:		Kelowna
Job Type:		Executive Assistant Job
Job Category:		Administration

General:

At Kelowna Flightcraft, our people enjoy rewarding, quality work in a friendly environment where we have one thing in common: we are proud of what we do!

Privately owned and operated, Kelowna Flightcraft Group of Companies is an industry leading aviation company. We operate two full service MRO facilities in Kelowna, BC and Hamilton, ON with 11 bases spread across Canada. Our facilities support Boeing 727, 737, 757, 767, Convair 580, DC10, Dash 8, and Astra 1125 aircraft. With exciting and challenging opportunities, we are offering you the chance to join our team and take your career to new heights at our Kelowna base.

Located in BC's beautiful Okanagan Valley, Kelowna is home to our Head Office and our largest maintenance facility. We have over 500 employees employed locally, who spend their off-hours enjoying all the valley has to offer year round from skiing to wineries to golfing to any of our amazing lakes. Kelowna was awarded the honour of Cultural Capital of Canada in 2004. Our strong and growing company provides the community, co-workers and satisfying challenges that makes the connection between career and lifestyle.

The Executive Assistant reports to the Owner/President and General Counsel/Director of Strategic Development and is responsible for performing senior level administrative support and personal assistance to the President.

Responsibilities:

Typing or word processing letters, memos etc. from written drafts or other sources
Assisting with key customer contracts
Gather information and respond to Request For Proposals from our customers with the highest degree of professionalism
Scheduling appointments, meetings, travel arrangements and company vehicles
Calendar, email and contact management
Handling confidential issues and materials
Prioritizing and manage multiple projects in a timely manner
Involved in creating company marketing materials
Screening correspondence and requests
Liaising and working with other executive assistants, managers and directors in the Company
Relief and back-up for Executive Assistant to Directors of Human Resources and CFTS
Coordinating internal and external meetings and events (agenda, venue, catering, invitations and reference materials)
Maintaining records
Perform miscellaneous administrative duties as assigned

Requirements:

Minimum of 5 years administration experience with experience in a legal environment
Office Administration or related post secondary education
Excellent communication skills, both written and spoken
Expert knowledge of MS Office, including Word, Excel, Power Point, Publisher and Outlook
Experience working for a high level position
Self-starter
Ability to be flexible and adaptive
Attention to detail is crucial
Skilled in organizing resources and establishing priorities

To support your career we offer a competitive salary, paid vacation, a matching pension plan, and a benefit plan that includes: Medical, extended medical, dental (including orthodontics for children), life and accident insurance, paid sick time, short and long term disability and an Employee and Family Assistance Program. These benefits are extended to a spouse and dependant children.